Privacy Policy
The following information explains our policy regarding any personal data you may supply to us while interacting with the Kalaydjian Foundation.
The Kalaydjian Foundation respects your privacy and is committed to protecting your personal data. This privacy notice will inform you about your privacy rights, how we look after your personal data and how the law protects you. It will also give you information on how the Kalaydjian Foundation collects and processes your personal data, such as when you apply to reside at the Kalaydjian Rest Home in Nicosia or to receive an educational or other grant.
It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.
Controller
The Kalaydjian Foundation is the controller and responsible entity for your personal data (collectively referred to as “we”, “us” or “our” in this privacy notice). Our Management Committee (Board) is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the Chairman of the Management Committee using the details set out below.
Contact details
KALAYDJIAN FOUNDATION
PO Box 40189
Larnaca 6301
Cyprus
Tel: (00357) 24-659200
Fax: (00357) 24-659203
Email: info@kalaydjianfoundation.org
Alternatively, you may contact the Kalaydjian Rest Home for the Elderly at:
Chief Programme Coordinator
KALAYDJIAN REST HOME FOR THE ELDERLY
28 Korinthou Street
2008 Strovolos
Nicosia
Cyprus
Tel: (00357) 22-429306
Fax: (00357) 22-311730
Email: info@kalaydjianresthome.org
You have the right to make a complaint at any time to the relevant supervisory authority in Cyprus. We would, however, appreciate the chance to deal with your concerns before you approach any authority, so please consider contacting us first.
Changes to the privacy notice and your duty to inform us of changes
This version of our privacy notice was last updated in May 2018.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Data protection principles
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
- processing is fair, lawful and transparent;
- data is collected for specific, explicit and legitimate purposes;
- data collected is adequate, relevant and limited to what is necessary for the purposes of processing;
- data is kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay;
- data is not kept for longer than is necessary for its given purpose;
- data is processed in a manner that ensures appropriate security of personal data, including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisational measures.
The data we collect about you
Personal data or personal information means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, store and use different kinds of personal data about you which we have grouped together follows:
- Identity Data includes first name, last name, and the organisation you work for (if applicable);
- Contact Data includes delivery address, email address and telephone numbers;
- Usage Data includes information about how you use our website, resources and services.
We do not collect any special categories of personal data about you (such as details about your race or ethnicity, religious or philosophical beliefs, sexual orientation, political opinions, health, genetic and biometric data, etc.). Nor do we collect any information about criminal convictions and offences.
If you fail to provide personal data
Users can always refuse to supply personal data, except that it may prevent you from engaging in certain website-related activities or accessing some or all of our programmes.
How is your personal data collected?
The Kalaydjian Foundation may collect data from and about you through direct interaction. For example:
You may give us your identity and contact details by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- apply to the Kalaydjian Foundation for an educational or other grant;
- request to receive Kalaydjian Foundation e-newsletters or other publications;
- interact with our Facebook page;
- request information about the Kalaydjian Foundation;
- contact us online.
How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to evaluate your suitability or eligibility for any one of our services or programmes, such as our Rest Home for the Elderly, or our educational support programmes;
- Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests;
- Where we need to comply with a legal or regulatory obligation.
Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending direct communications to you via email or the post. You have the right to withdraw consent to receiving such communications at any time by contacting us.
Service offers from us
We may use your Identity, Contact and Usage Data to form a view on what services we think you may want or what may be of interest to you.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Disclosures of your personal data
We do not sell, trade or share your personal identification information or personal data with others.
Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
In relation to the Kalaydjian Rest Home, we limit access to your personal data to those employees, contractors and medical staff who have a legitimate need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
In relation to our educational support grants and our other programmes, we limit access to your personal data to the members of the Management Committee and the Kalaydjian Foundation’s Chief Programme Coordinator, who are all subject to a duty of confidentiality. No other person receives access to the data provided in the application or interaction process.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.
Your legal rights
GDPR provides the following rights for individuals:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object, and
- Rights in relation to automated decision making and profiling.
If you wish to exercise any of the rights set out above, please contact our Chief Programme Coordinator (Mr. Hagop Kasparian).
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Lawful basis
‘Legitimate interest’ means the interest of our Foundation in conducting and managing our activities to enable us to give you the best service and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests.
‘Comply with a legal or regulatory obligation’ means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
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